Time Management Tip- Time Blocking is a Key Time Management Tip

This time management tip will help you to understand how to change how you use your time planning system and ultimately how you spend your time. A good first step in using this time management tip is to set aside some time to work through this with a paper calendar in front of you that you can write on and throw away if you mess it up. You may want to just make a copy or print a copy of a blank week from Outlook or the electronic system you are currently using.

Now that you have a calendar in front of you the next step is to make a list of the things you have to do each and every day. The key to this time management tip is understanding exactly how much time is spent each day on just the ordinary requirements for living. So list the things you must do each day like: driving to and from work or to and from appointments or wherever you drive each day, preparing eating and cleaning up meals, any household chores, time you want to spend with family and friends, time spent on personal hygiene, specific tasks required for work, etc. Make sure you include everything in this list

The next key step involved in this time management tip is to required how much time is involved with each activity. So beside each activity in your list of things you must do each day and things you want to do each day record how much time is required to perform that activity. Now add up all those time.

Did this time management tip provide you will a reality check? When most people do this they quickly find that their total time needed to do all the things they must do each day is far bigger than the amount of time available in a given day. So now it comes down to choices and priorities.

To implement this time management tip you will need to prioritize, delegate, and dump. Now that you realize that you are asking yourself to do the impossible you have to ask yourself, what is possible? Start blocking time on your calendar around the things you absolutely must do allowing ample time to complete each must do.

Evaluate the time spots you have open in your calendar and fill in the most important things over and above the absolutely required things. Its at this point following this time management tip when you have to decide what you will eliminate and what you can delegate.

Would you like to learn more about your time behaviors? Try this Time Management Analysis and find out where your opportunities for improvement are.

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This entry was posted on Tuesday, August 26th, 2008 at 10:14 am and is filed under Covey Time Management . You can follow any responses to this entry through the RSS 2.0 feed. Both comments and pings are currently closed.